Retell AI automates scheduling with an intelligent appointment setter that books calls, qualifies leads, and manages calendars through smart, empathetic voice, SMS, and chat interactions.
01
Use our visual flow editor or voice agent API to design customizable booking flows powered by LLMs and speech models. You can tailor your AI appointment setter to your business logic, constraints, and tone.
02
Simulate conversations and edge cases to validate fallbacks, ambiguous inputs, accents, interruptions, and scheduling conflicts. Our platform handles fallback paths and prioritizes clarity.
03
Launch your AI appointment setter across voice calls, chat, SMS, web widgets, or automated outbound campaigns. Integrate with your calendar, CRM, or telephony stack and let the system run 24/7.
04
Track metrics like booked appointments, show rates, drop-offs, latency, sentiment, and success rate. Use insights to optimize and iterate on your flows.
A conversational AI appointment setter & scheduler can detect caller intent and dynamically route to departments (or escalate) without rigid menus.
Use AI tools for appointment setting to transfer callers to the right contact (CRM owner, region, tier) instead of static queues.
When escalation is needed, your AI appointment setter performs a warm transfer with full context, carrying conversation history and CRM data.
Your AI can press digits or navigate legacy phone trees automatically to fetch relevant context, making the appointment setter AI compatible with old systems.
Use AI appointment setter benefits healthcare and beyond: retrieve data from CRMs, ticketing, or billing systems mid-call, and pass insights on to your staff.
This “navigation bridge” allows your AI appointment setter to integrate seamlessly with outdated systems while providing modern, natural interactions.
Schedule appointments, send reminders, confirm bookings, and manage cancellations, all via your appointment setter AI logic. Perfect for healthcare, finance, or home services.
Implement intelligent reminders and proactive updates via call, SMS, or email, ensuring every appointment sticks.
Collect prescreening details or surveys conversationally before routing to humans—ideal for healthcare intake with an appointment setter AI dentist flow.
We design conversational AI appointment-setting and scheduling systems that adapt to the unique needs of different industries. Replace outdated phone queues with intelligent automation that feels natural, responsive, and built to scale as your business grows.
Our AI uses conversational logic to qualify leads, ask screening questions, and automatically direct each prospect to the right specialist or department for faster conversions.
The system checks calendars in real time, prevents double bookings, and suggests alternative time slots when conflicts arise, keeping schedules accurate and efficient.
When human support is needed, the AI transfers the conversation seamlessly, sharing full context, transcripts, and lead details for a smooth customer experience.
When human support is needed, the AI transfers the conversation seamlessly, sharing full context, transcripts, and lead details for a smooth customer experience.
Accept appointments through voice calls, live chat, SMS, and web forms. The AI works consistently across every channel, ensuring a unified booking process.
Accept appointments through voice calls, live chat, SMS, and web forms. The AI works consistently across every channel, ensuring a unified booking process.
Track booking funnels, drop-off points, success rates, and conversation data through a centralized dashboard. Run A/B tests to refine flows and improve performance.
Reduce missed appointments with automated reminders, proactive rescheduling, and follow-up sequences that keep your calendar full and your operations running smoothly.
2+
Years In AI
$800+
Average business savings per week
500+
Calls answered by our technology
70%
Of consumers said voice AI increased their customer satisfaction.
We can connect with your existing systems and CRM or simply use ours included in your plan. Here you can see your summaries, transcripts, call recordings and more.
Your AI receptionist answers missed calls and talks to customers just like your team would.
We then integrate to place the enquiry, job or booking into your CRM or systems, or check the data through our custom dashboard
An AI appointment setter is software powered by conversational AI that books appointments, qualifies leads, and manages scheduling automatically. Unlike legacy IVR or manual booking, it understands natural speech, checks availability, and confirms appointments instantly.
Most businesses can go live in under a week. Our drag-and-drop builder, pre-trained models, and onboarding support make it easy to deploy a production-ready appointment setter AI without complex setups
Yes. Zeekweb connects seamlessly with CRMs (Salesforce, HubSpot), scheduling platforms (Cal.com, Calendly), and telephony providers (SIP, PSTN, WebRTC). Every call, transcript, and booking is logged into your workflows in real time.
Absolutely. We offer HIPAA-ready flows so practices can use an appointment setter AI dentist solution to manage intake, reminders, cancellations, and follow-ups. In healthcare, the AI appointment setter benefits healthcare by reducing no-shows and freeing staff from repetitive calls.
Not at all.The goal is to automate scheduling and repetitive tasks, not to replace people. Your team stays focused on high-value conversations, while the AI appointment setter handles routine bookings, after-hours calls, and lead qualification.
Legacy systems frustrate callers with rigid menus and long waits. Retell’s conversational AI appointment setter & scheduler understands natural speech, provides instant booking, sends reminders, and even manages rescheduling—delivering a smoother,more human-like experience.
